September 11, 2003
Steinhaus Announces Cost Savings Through Purchasing Co-Op
Effort to be largest of its kind in USA
County Executive William R. Steinhaus has forwarded to the Legislature a
resolution that could save money for local taxpayers. As drafted, the
cooperative arrangement will allow the county and its partners to drastically
reduce costs on hundreds of expense categories for supplies and services.
“This cooperative intermunicipal mechanism gives our county greater purchasing
power. I’m happy to see this priority of mine ready to go -- it’s a
continuation of our commitment to achieve efficiencies in Dutchess County
government. It benefits all partners involved,” said the County Executive.
The Hudson Valley Municipal Purchasing Group founded by the Counties of
Dutchess, Rockland, and Ulster, the City of New Rochelle and the Town of
Cortlandt successfully implemented the Hudson Valley Municipal Purchasing
Group (HVMPG) Regional Bid Notification and E-Procurement System.
Over 3,870 companies have registered for the HVMPG Regional Bid Notification
System and over 1,075 government-contracting opportunities within the Hudson
Valley have been posted to the system.
Steinhaus added, “Government efficiency and E-government go hand-in-hand. As
our internal technology is enhanced, so are our opportunities to provide
top-notch services. This type of agreement really exemplifies results.”
Any of the hundreds of municipalities or political subdivisions, school
districts, fire companies, colleges and not-for-profits in Dutchess, Rockland,
Orange, Sullivan, Ulster, Westchester, and Putnam Counties can use the HVMPG
Regional Bid Notification System. All municipalities and political
subdivisions are being encouraged to join this new Regional Bid Notification
Some of the benefits of the Regional
System for Hudson Valley businesses are:
Single Point of Access – Local Hudson
Valley Businesses now have a single point of access to register, search for,
and obtain Bid documents from all participating members of the Hudson Valley
Municipal Purchasing Group.
Easy Registration - Registration is free. Businesses can go to any of the
participating member's website to register on the new system. Free
registration provides access to the Regional Website to search and download
contracting opportunities by agency. Registered businesses also have access to
award information related to each contract opportunity.
Optional Paid Registration - The Regional Notification System also provides
an optional paid service for those businesses that do not want to search the HVMPG site themselves on a regular basis. The Optional Paid Service offers
instant notification by e-mail or facsimile of all contracting opportunities
that match businesses product line. The annual fee or instant notification is
Some of the benefits of the HVMPG System for municipalities and political
Public Web Pages - The HVMPG System provides municipalities with the
capability of posting their contract opportunities to the Internet for easy
Combined Vendor Database: The vendor databases from participating agencies
are combined thereby providing each member with an expanded vendor pool to
solicit bids and proposals.
Reduces Printing and Postage Costs - The HVMPG System will reduce a
municipality's costs associated with the printing and mailing of bidding
Although the initial founding members of the HVMPG System were not able to
gain commitments from all of the County Governments within the Hudson Valley
prior to starting this system they are confident that they will join over the
next several months. Both the Pearl River School District and the Clarkstown
Central School District have joined the HVMPG System.
The following jurisdictions are also using the system: Orange County, City of
Poughkeepsie, Town of Clinton, Fairview Fire District, Dutchess County Cornell
Cooperative Extension, Dutchess County Water and Wastewater Authority and
Dutchess Community College.
The following jurisdictions have expressed interest in the system and are
currently reviewing their participation on the system: City of Yonkers, White
Plains City School District, Mt. Vernon City School District, and the
Scarsdale Union Free School District.
The HVMPG Regional Bid Notification System has the potential of having in
excess of 150 government entities posting their contracting opportunities and
also has the potential of listing thousands of government contracting
opportunities within the Hudson Valley on an annual basis. Based on the
initial response from the over 3,870 companies who have already registered on
the system and the increased interest in the system from Hudson Valley
municipalities, the HVMPG Regional Bid Notification System has the opportunity
to become the largest Regional Bid Notification System in the nation.
“A key factor in our success is the united effort of the founding agencies,
which helped to ensure maximum vendor participation. In addition, we worked
with an outside company, BidNet, to create a customized system that meets the
needs of our vendors and each agency participating in this regional system,”
While Regional Planning or Regional Cooperation always seems to be hot topics
when talking about local governments within New York State, finding actual
success stories can be a daunting task. The HVMPG Regional Bid Notification
System is now one of those few successes.
Businesses can register on the Regional Bid Notification System at the
For additional information, please contact:
Donald C. Miller, MBA, CPPO, Director of Central Services, Dutchess County at
Paul J. Brennan, C.P.M., CPPB, Director of Purchasing, County of Rockland at
Robin Peruso, CPPB, Director of Purchasing, Ulster County at 845-340-3400
Danielle Ansell, Executive Vice President, BidNet at 800-677-1997, extension
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