Civil Service Law Section 22 states that positions shall be created or reclassified in any civil division of the state only after a statement of duties is submitted to the local civil service commission for determination of appropriate title. Dutchess County Rule XXII provides more details about this process.
Whenever any new position is to be created, the appointing officer must complete a New Position Duties Statement (MSD-222) (.pdf) Form and submit it to our office so that the appropriate civil service title may be determined.
The phrase “any new position” is interpreted to include any additional positions that are created, even if a title is already in use by your jurisdiction. As a result, you must file a statement of duties for each and every new position whether or not the title you believe appropriate is already in existence in your jurisdiction.
A similar procedure would apply for a change in title for an established position. If you or an incumbent believe that a position is not properly classified, or if the duties of a position have changed to the extent that the present title is not accurate, you should have the incumbent (or supervisor of the position if vacant) fill out a Duties Statement (MSD-220) (.pdf) Form, and submit it to our office for our review. There is space on page 2 for comments by the employee’s immediate supervisor and the department head.
Please remember that incumbents would have to meet the minimum qualifications for any new title and if the title is in the competitive class, may have to compete in an exam.
Civil Service Law requires we verify a position belongs in the exempt jurisdictional class each time it is filed. Therefore, to avoid any delay in filling the position, it is important you notify us as soon as you know there will be a turnover in an exempt class position.