2018 NYS OCFS Grant Funding Information

Dept. of Community & Family Services (DCFS)
Sabrina Jaar Marzouka, JD, MPH, Commissioner

 

2018 NYS OCFS Grant Application Checklist for Youth Services

 

Below is the list of documents that need to be completed and submitted to the Division of Youth Services for 2018 funding consideration. All grants are due to the Division of Youth Services on or before Friday, December 1, 2017 by 3:00 pm. Applicants should allow for adequate mail delivery time for grants to arrive before the due date or should plan to hand deliver the grant applications. Anything received later will not be considered for funding. If mailing the grant paperwork, allow sufficient time for it to arrive and mail it to:

June Ellen Notaro, Director of Youth Services
Dutchess Co Dept. of Community & Family Services
60 Market Street
Poughkeepsie, NY 12601

If hand delivering your grant application, you will need to drop off at the above address with staff in Reception, LINE 2. Allow sufficient time to find parking and standing in line in Reception. Emailed grants will not be accepted.

Instructions on each Section of the Grant Application – Grants must be typed. Handwritten grants will not be accepted.

Checklist Items Below: The following items need to be returned on or before Friday, December 1, 2017 by 3:00 pm.

The forms listed below in numbers 1-5 can all be found on our website along with helpful Technical Assistance Documents.

 

  1. OCFS Form 5001 (Individual Program Application – Program Information). Please make sure that original signatures of your Executive Director or Municipal Supervisor/Mayor are included.

     
  2. OCFS Form 5002 (Agency Program Profile). Please make sure that your demographic data is complete and adds up in each category to equal the Projected Total Program Enrollment (# of youth to be served). Make sure you do not go over the 100-word limit in each of the Features of Positive Youth Development. There is a helpful hints list you can use to complete the features of youth development settings.

     
  3. OCFS Form 5003 (Program Summary-Program Components). This section pertains to the Touchstone Life Areas, Goals, Objectives, and Service Opportunities & Supports (SOS). OCFS will allow ONE SOS. The YBCC Funding Priorities SOS’s and related Performance Measures are provided. Make sure to write the codes exactly as they appear on the provided document.
     
  4. 2018 Division of Youth Services Grant Application. The grant application includes the Logic Model (Attachment I), Outcome Form (Attachment II), Board List (Attachment III), and the Budget Form (Attachment H - program only budget).

     
  5. Memorandums of Understanding or Letters of Agreement - If your 2018 program is held offsite at a school, another agency or location, please provide one copy of each MOU or Letter of Agreement indicating the relationship and outline what the host site agrees to provide for 2018. If your program engages with another agency to provide services to your customers on a regular basis, then an MOU is needed. MOU’s are not needed for the referrals. One copy only.

     
  6. Submit One copy of the most recent agency audit or the most recent IRS Form 990 (Return of Organization Exempt From Income Tax)

     
  7. For New Agencies- Please submit proof of your 501c3 non-profit account verification. You may be required to submit other supporting documents if you are funded. One copy only.

     
  8. Please submit the original and 7 copies of the entire grant (except # 6-8 above) to the DCFS-Division of Youth Services, 60 Market St., Poughkeepsie, NY 12601 on or before Friday, December 1, 2017 by 3:00 pm. The ORIGINAL should be single sided but the copies can be double-sided to save paper. Agencies should allow for adequate mail delivery time for grants to arrive before the due date or should plan to hand deliver the grant applications. Any grants arriving late will not be considered for funding.
     

No grants will be reviewed prior to the due date of Friday, December 1, 2017 by 3:00 pm. We encourage you to make sure all documents are included in the original and copies of the grant. The Youth Board and Coordinating Council’s (YBCC) Proposals Committee will review all grant applications and make funding recommendations to the full YBCC by January 16, 2018. Agencies will be notified in writing by March 1, 2018 if they were funded or not. There is no appeal process for denied applications. YBCC members that work or sit on BOD’s for organizations applying for grants must recuse themselves from voting.




 

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