Skip to main content

Doing Business with Dutchess County

Central Services is the Purchasing Division for Dutchess County Government and coordinates requests for goods and services. Each purchase request is thoroughly reviewed to determine the appropriate means for the purchase and at the best price available.

If you are interested in being a county vendor, here are the steps to get started:

Have questions?  Contact us at 845-486-3670 or email purchasing@dutchessny.gov

Contact

Empire State Purchasing Group

The County of Dutchess utilizes a regional bid notification system, known as the Empire State Purchasing Group to post all bids, quotes, request for proposals, construction notices, addenda, and award notices.

This regional bidding and registration system provides vendors a single point of contact to new business opportunities throughout the Hudson Valley Region. Dutchess County vendors signing onto the system will also see business opportunities in Rockland, Ulster, Westchester and other areas within the Hudson Valley. Municipal purchasing agencies are also able to join this regional system at any time i.e. County, City, Town, School Districts, Villages, etc.

All vendors that wish to receive bid information must register on this system. Vendors may register online with Empire State Purchasing Group. If you do not have Internet access or if you have questions when registering, call BidNet at 1-800-835-4603 and press option #2 for their Vendor Support Department. Once registered you will have access to all current and future participating municipalities of the Empire State Purchasing Group.

Besides an expanded base for business opportunities, registration also offers your company numerous other benefits, including:

Should you have any questions, please call BidNet at 800-835-4603 extension 2, or the Division of Central Services at 845-486-3650.

 

Vendor and Procurement Manuals, Policies and Procedures

Procurement Policies and Procedures

The County Executive has once again reaffirmed the Procurement Policy & Procedures. Pursuant to General Municipal Law 104-b, the County is required to establish and maintain a policy for the procurement of all goods and services not covered in the competitive bidding requirements of GML-103. Please find attached the affirmed Procurement Policies & Procedures, which defines the method of procurement for all goods and services that are not publicly bid as well as the responsibility for those that are. All County requirements for goods and services may only be obtained through adherence to these policies.

Procurement Reference Manual

The Division of Central Services has developed this Procurement Reference Manual to assist businesses that wish to provide goods and services to the County of Dutchess. To meet the needs of County Government, the Division of Central Services regularly acquires a variety of different commodities. To fulfill these needs in a fair, efficient and cooperative manner, we encourage vendors to be familiar with the manual as set forth.

Vendor Guide

Thank you for your interest in doing business with Dutchess County Government. This Vendor Guide will serve as a valuable tool for your company, and includes some general information on how we procure goods and services for the County. Familiarizing yourself with this guide will increase your possibilities to partner with Dutchess County on future business opportunities.