Full payment due within a week of booking, whether it be online or by phone. Credit Card payment preferred. Name and address on the reservation must match the name on the credit card used for payment. A valid Dutchess County address and a valid NY photo ID are required.
SECURITY FEE: Park staff monitors each facility rental. Any violation of Parks Rules and Regulations will result in the forfeiture of security fee. Violations are reported to Director of Parks.
Violations include, but not limited to; violating stated capacity limit, serving alcohol without an approved permit, having food trucks or caterers cooking onsite without a permit, damage to the facility/property, leaving litter after event, and staying past appointed check-out time. Additional prohibited items include:
INSURANCE REQUIREMENTS:
Reservations made in the name of a business, organization, or nonprofit are required to submit insurance thirty (30) days prior to the reservation date for approval. Please call the Parks Office for the insurance requirement guidelines.
Insurance is required for all alcohol permits. A separate alcohol application (additional $125) and insurance requirements must be submitted for review thirty (30) days in advance of scheduled event to qualify. The sale of any alcohol is strictly prohibited. Anyone found selling beer or wine will be evicted from the park by local law enforcement.
CANCELLATION POLICY: Cancellations must be made at least seven (7) days prior to the reservations date and are subject to a $50 service charge to be deducted prior to any refund. No refunds are given for cancellations made within seven (7) days of the reservation date. There shall be no rain dates on reservations.
Pavilion Season at Bowdoin Park is from April 27 - October 27.
PAVILION 1 - Picnic table seating for 60 people. (10 picnic tables) This pavilion is located adjacent to softball field. This site includes a wheelchair ramp with public bathrooms nearby. Pavilion 1 also includes electrical outlets and water.
PAVILION 2 - Picnic table seating for 72 people. (12 Picnic Tables)
Located next to small pond and bathrooms are attached. Also includes, electrical outlets and water.
PAVILION 3 - Picnic table seating for 72 people. (12 Picnic Tables)
Located close to playground area and splash pad. Public Bathrooms are attached and also includes electrical outlets and water.
PAVILION 4- Picnic table seating for 95 people. (15 Picnic Tables) - This pavilion is located at north section of the park beyond Ellessdie Chapel and near the archery range. Bathrooms are attached and includes electrical outlets and water.
PAVILION 5 - Picnic table seating for up to 95 outside / 64 inside (150 total). Indoor room has AC, heat, electric, and water. Includes 10 rectangular tables, kitchen area (stove, fridge, and microwave) accessible bathrooms and scenic view. Music is allowed but NOT professionally amplified.
PAVILION 6 - Park Director approval needed for use. Max 50 people. No bathrooms or water.
TAMARACK HILL PICNIC AREA - Picnic tables seating for 36 (six picnic tables) near playground area and splashpad. No building/shelter. Picnic area is only available Monday-Friday to limited to small groups. Please call the Parks office for more information or to set up a reservation.
Proof of residency cannot be a P.O. box. Valid Dutchess County address is required. All reservations made in the name of a business, organization or nonprofit are required to submit proof of insurance at least thirty (30) days prior to the reservation date and must be approved prior to any permit issue. Call park office for Dutchess County Insurance Requirements.
This same policy applies to all alcohol requests. Please call the main Dutchess County Parks Business Office at 845-298-4600 for more information.
Alcohol permit application ($125) must be submitted thirty (30) days in advance of the event. This application in separate from the pavilion fee and proof of age is required. Please contact office for details.
Refund policy: Cancellations must be made at least seven (7) days prior to the reservations date and are subject to a $50 service charge to be deducted prior to any refund. No refunds are given for cancellations made within seven (7) days of the reservation date. There shall be no rain dates on reservations.
The Bowdoin Auditorium Community Room
All rental inquiries should call the main office number at 845-298-4600 for availability and rental information.
Dates are limited due to park education programs using the space.
Auditorium rental begins at 9:00am and ends 1/2 hour before the park closes. Park closing time changes seasonally. We cannot allow extra hours past check-out time.
Rental includes:
Maximum capacity is 125 people. No extra seating or tables are allowed in the space.
Proof of residency cannot be a PO Box. Valid Dutchess County address required.
All reservations made in the name of a business, organization or nonprofit are required to submit proof of insurance at least thirty (30) days prior to the reservation date and must be approved prior to any permit issue. Call Park office for Dutchess County insurance requirements. This same policy applies to all alcohol requests. Please call the main park office at 845-298-4600 for more information.
Alcohol permit application ($125) must be submitted thirty (30) days in advance of the event for approval. This application in separate from the pavilion fee and proof of age is required. Please contact office for details.
Refund policy: Cancellations must be made at least seven (7) days prior to the reservations date and are subject to a $50 service charge to be deducted prior to any refund. No refunds are given for cancellations made within seven (7) days of the reservation date. There shall be no rain dates on reservations.
To reserve Ellessdie Chapel please call parks office at 845-298-4600. Reservations can be by phone and with credit card payment only.
Chapel capacity is 65 persons (folding chairs provided)
Rental is from 9:00am to 1/2 hour before the park closes. Park closing time changes seasonally.
Full payment is due within seven days of making the reservation. All reservations begin at 9:00am and will end half hour before park closing time. Please be aware of park operating hours.
Dutchess County Residents - proof of Dutchess County Residence required - A PO BOX is not considered proof of residency, street address and township are proofs of residency. Phone reservations with credit card only. Billing address must match to qualify for resident fee.
All reservations made in the name of a business, organization or nonprofit are required to submit proof of insurance at least 4 weeks prior to the reservation date and must be approved prior to any permit issue. Call the Park office for Dutchess County insurance requirements. This same policy applies to all alcohol requests. Please call the main park office at 845-298-4600 for more information.
Refund policy: Cancellations must be made at least seven (7) days prior to the reservations date and are subject to a $50 service charge to be deducted prior to any refund. No refunds are given for cancellations made within seven (7) days of the reservation date. There shall be no rain dates on reservations.
Athletic field reservation requests can be made by calling the park office at 845-298-4600. Rental dates are subject to availability; athletic league & events scheduling. Payment can be made over the phone by credit card only.
Maple Knoll Lodge Reservations:
Day Use: 9:00 am - 5:00pm (4pm November - Early February)
Overnight: Weeknights Tuesday-Thursday ONLY 9am check-in and 10am check-out
Weekend: Friday - Sunday 1pm check-in and 12pm check-out (Must rent Friday - Sunday)
Cabins can only be reserved if you are also renting the Maple Knoll Lodge. Seasonal restrictions (Memorial Day Weekend to the end of September*) Payment only by credit card, name on reservation must be the same on cabin reservation. Confirm end of season availability*
All reservation request / applications are subject to review and approval by the Park Director, minimum age requirement is 25 years of age. Proof of age required. ID and permit will be required at check-in for the Maple Knoll Lodge.
MAXIMUM number of people allowed inside the Maple Knoll Lodge is to be determined based on safe occupancy restrictions.
Refund policy: Cancellations must be made at least seven (7) days prior to the reservations date and are subject to a $50 service charge to be deducted prior to any refund. No refunds are given for cancellations made within seven (7) days of the reservation date. There shall be no rain dates on reservations.
Amenities at Maple Knoll Lodge:
Insurance required for all alcohol permits. Parks must receive permit at least 4 weeks prior to reservation date. The sale of any alcoholic beverage is strictly forbidden.
If any alcohol is found at the facility without an approved permit, renters will be asked to leave the park and security fees will not be returned. No exceptions.
Weekends: Friday-Sunday. Must reserve entire weekend Friday-Sunday. Single overnight reservations allowed during the week only.
*Security Fee refunds can take up to 8 weeks during the busy summer season, refundable only after park staff inspects facility after departure. Security is returned to cardholder of record or check-holder of record.
We kindly ask that you inspect the facility upon arrival and report any damage or issues prior to taking occupancy. Call Park office or staff. Failure to do so could result in forfeiture of security.
All reservations made in the name of a business, organization or nonprofit are now required to submit required insurance at least 4 weeks prior to reservation date. Call Park office for more information. 845-298-4600. Same policy applies for all alcohol permit requests.
$125 - Permit fee, plus insurance
Please Note
Insurance Requirements
Before a permit will be considered or issued, you MUST provide proof of age and insurance at least thirty (30) days before your reservation date. Permit requests will ONLY be considered if insurance is provided thirty (30) days prior to reservation date. Insurance is an additional expense incurred by customer. Insurance, ID and reservation information must match.
Upon request, park office will send all insurance requests.
ALL facility use must have a $1 million liability insurance certificate and must include Host Liquor Liability. For individuals, businesses and organizations, the insurance should be from an insurer that has an A.M. Best Rating of “A” or better. Online special event insurance is also an option.
Incorrect insurance will be returned.
Additional insured endorsement must name (must read exactly):
County of Dutchess
22 Market Street
Poughkeepsie, NY 12601
Contact the Park Office if you have any questions regarding insurance requirements.
Individuals and Groups
Those with a Homeowners Insurance Policy must send in a copy of the Declaration Page of the policy with an Umbrella/Excess Liability not less than $1,000,000 per occurrence/$2,000,000 in the aggregate. The policy must name the County of Dutchess, 22 Market Street, Poughkeepsie NY as the Certificate Holder and the event date must be named. Must also include a Host Liquor Liability.
Businesses and Organizations
Businesses and organizations are required to provide proof of the following:
Indemnification
Permittee agrees to defend, indemnify and hold the County of Dutchess harmless from any and all claims, lawsuits, liens, demands and causes of action arising out of the activity (ies) that is the subject of this Application. The person signing this Application has the express authority from the business or organization to agree to this indemnification provision.
The season runs from Memorial Day Weekend to Labor Day Weekend.
27-hole Disc Golf Course- Open daily. Free to play. (download .pdf map)
There are over 6 miles of hiking trails at the park which are open daily and are free to use. Wilcox Park Trail Map (.pdf)
Camping- Opens Memorial Day Weekend. Advance Registration is required. download our Forest Acres Campground map (.pdf)
RV SITES 1 - 10 are strictly for RV's & trailers ONLY - no tenting reservations are allowed on these sites.
Electric (30 amp hookup) & Water - Dump Station
TENT SITES 11-27: No water - no electric. Tent sites can accommodate 2 small tents or one larger. Only 6 people to a site, please rent additional sites if necessary. Parking is limited to one car per site.
explore campground and pavilion availability online.
Scout Camping- Our group camping area is a rustic site reserved for only organized Scout groups. Please call the park office at 845-298-4600 for more information.
Pavilions- The park has three covered pavilions for rent and come with picnic table seating. Wilcox Park is a popular place for company picnics, family reunions, birthday parties and other events. Pavilion B has convenient access to the playground and ballfield, Pavilion C overlooks the park and beach, has kitchen facilities and attached bathrooms as well as designated parking, Pavilion D is closest to the main parking lot and boating lakes. See pavilion links for photos, costs and additional information.
Groups of 10 or more arriving by a bus or van are asked to contact the park office at 845-298-4600 two weeks prior to their visit for approval by park director. If approved to visit, insurance must be submitted, and applicable fee paid in advance. Please do not arrive without receiving prior approval by Park Director.
Boat Rentals- Paddle and row boats are available for rent on weekends June-August. No outside boats, kayaks, or SUP boards.
Age restrictions and life jackets are strictly enforced and are provided with each rental.
Swimming- The Swimming lake is closed. Swimming is strictly prohibited, and dogs are not allowed in any of the water areas.
Restricted for Scout Camping Only. Insurance is required from BSA/GSA Hudson Valley Council specific to reservation date. $25.00 per night Scout leaders must call Park office for reservations, payment by credit card only. Wilcox office is staffed seasonally (845) 758-6100 or you can call the Bowdoin Park Office January - April (845)-298-4600. Please call the park office for the Dutchess County Insurance Requirements.
The season runs from Memorial Day Weekend to Labor Day Weekend.
Reservations can be made online or over the phone by calling 845-298-4600.
RV SITES 1 - 10 are for RV's & trailers ONLY - no tenting reservations are allowed on these sites.
Electric (30 amp) & Water - Dump Station
TENT SITES 11-27: No water - no electric. Tent sites can accommodate 2 small tents or one larger. Only 6 people to a site, please rent additional sites if necessary. Parking is limited to one car per site.
Dutchess County Residents - proof of Dutchess County Residence required - A PO BOX is not considered proof of residency, your street address and township is. Phone reservations with credit card only. Billing address must match to qualify for resident fee.
Pavilion Rentals at Wilcox Memorial Park
Pavilion B - Is located near the campground, ball field and playground area. 3-5ft. Charcoal grill, electric and restrooms located nearby.
Pavilion D - is located near the beach area. 3-5ft. Charcoal grill, electric and restrooms are located near the concession building. There is also an accessible porta-john nearby.
All reservations made in the name of a business, organization or nonprofit are required to submit proof of insurance at least 4 weeks prior to the reservation date and must be approved prior to any permit issue. Call park office for Dutchess County Insurance Requirements. This same policy applies to all beer/wine permit requests. Please call the main Dutchess County Parks Business Office at 845-298-4600 for more information. The Wilcox Park Office operates seasonally, closed during the off season.
Pavilion rental 9:00am to 1/2 hour before the park closes. Park closing time changes seasonally.
Alcohol permit application must be submitted thirty (30) days in advance of the event. This application in separate from the pavilion fee and proof of age is required. Please contact office for details.
Refund policy: Cancellations must be made at least seven (7) days prior to the reservation date and are subject to a $50 service charge to be deducted prior to any refund. No refunds are given for cancellations made within seven (7) days of the reservation date. There shall be no rain dates on reservations.
Pavilion Rentals at Wilcox Memorial Park
The season runs from Memorial Day Weekend to Labor Day Weekend.
Pavilion C is located at the top of the hill which overlooks the lake and includes full kitchen, accessible restrooms, and picnic seating for 150 people.
All reservations made in the name of a business, organization or nonprofit are required to submit proof of insurance at least 4 weeks prior to the reservation date and must be approved prior to any permit issue. Call park office for Dutchess County insurance requirements. This same policy applies to all alcohol requests. Please call the main park office at 845-298-4600 for more information. The Wilcox Park Office operates seasonally, closed during the off season.
Pavilion rental 9:00am to 1/2 hour before the park closes. Park closing time changes seasonally.
Alcohol permit application must be submitted thirty (30) days in advance of the event. This application in separate from the pavilion fee and proof of age is required. Please contact office for details.
Refund policy: Cancellations must be made at least seven (7) days prior to the reservation date and are subject to a $50 service charge to be deducted prior to any refund. No refunds are given for cancellations made within seven (7) days of the reservation date. There shall be no rain dates on reservations.
KAYAK SLIP STORAGE: For Dutchess County Residents only. Must have approved application on file with Dutchess County Parks. No refunds on fee, non-transferrable. Proof of residency required.
Rental Fee: $125 for Season
Open: May 3. Close: October 20.
Open: May 3. Close: October 20.
Boathouse Room:
All reservations made in the name of a business, organization or nonprofit are required to submit proof of insurance at least thirty (30) days prior to the reservation date and must be approved prior to any permit issue. Call park office for Dutchess County insurance requirements. This same policy applies to all alcohol requests. Please call the main park office at 845-298-4600 for more information.
Boathouse rental 10:00am to 1/2 hour before the park closes. Park closing time changes seasonally.
Alcohol permit application must be submitted thirty (30) days in advance of the event. This application in separate from the pavilion fee and proof of age is required. Please contact office for details.
Refund policy: Cancellations must be made at least seven (7) days prior to the reservation date and are subject to a $50 service charge to be deducted prior to any refund. No refunds are given for cancellations made within seven (7) days of the reservation date. There shall be no rain dates on reservations.
