Public Functions and Mass Gatherings

• An application for a permit to promote or hold a public function must be filed with DBCH at least five days before the first day of advertising and at least 30 days before the first day of the event.
• An emergency medical services operational plan must comply with all regulations and any supplemental plans, reports and specifications as the permit-issuing official requires because of concerns raised by specific circumstances pertaining to the event
• A crowd control plan must be submitted to DBCH, which must also be filed with the New York State Emergency Management Office
• Onsite Emergency Health Care facilities must be provided (Please see the regulations for specific requirements regarding supplies, equipment, personnel, and ambulances)
• A Public function medical incident log (.pdf) must be maintained for people who have been treated at the event
• Prior approval from the local town/village or municipality must be obtained
• Documentation must be submitted to DBCH indicating that local, municipal, and public safety officials, including police, fire and local emergency medical services personnel have been advised of the event
• Additional equipment, supplies, personnel must be provided if attendance exceeds the estimated permitted amount
• Any other matters deemed necessary by the permit issuing official to protect life and health or required by the Sanitary Codes. 

• Dutchess County Sanitary Code Article 18 Public Functions with Attendance of 5000 or more people
• New York State Sanitary Code Part 18 Public Functions with Attendance of over 5000 people

• An application for a permit to promote or hold a mass gathering must be filed with DBCH at least 15 days before the first day of advertising and at least 60 days before the first day of the event.
• Sewer and water facilities are to be constructed and approved no later than 48 hours before the first day of the gathering
• Children under 16 years of age must have adequate supervision
• Adequate medical care must be readily available
• A responsible party must be available on site to maintain the facilities for the duration of the event 
• A site map must be made available to all attendees that show the location of all facilities
• Signage must be present to help locate facilities
• Lighting must be adequate
• Adequate maintenance and internal security staff are required
• Traffic control measures must be sufficient 
• Flammable and volatile liquids may not be stored in or adjacent to the area of the gathering 
• Adequate firefighting measures and equipment must be available
• A comprehensive engineering report with the requirements listed in Subpart 7-4 of the New York State Sanitary Code must be submitted to DBCH.
• Any other matters deemed necessary by the permit issuing official to protect life and health or required Sanitary Codes.

• Dutchess County Sanitary Code Article 17 Mass Gatherings
• New York State Sanitary Code Subpart 7-4 Mass Gatherings

• Engineering Report with the Requirements Listed in Subpart 7-4 of the NYS Sanitary Code
• Public Function Medical Incident Log (template)
• Public Function Permit Application (.pdf)
• Public Function Event Report (.pdf) (note - this was not on the original list but according to NYS, required for issuance of the permit)

See Also:

• Agricultural Fairgrounds 
• Petting Zoos/Animal Exhibits