Finance Forms

Certificate of Residence (.pdf)

Certificates of Residence (COR) are issued to Dutchess County residents who are planning to attend community colleges within New York State*.  A student can obtain a certificate by applying no more than sixty (60) days prior to registering for the semester/term in which they are utilizing the certificate, or no later than thirty (30) days after the start of classes. A certificate of residence is valid for one (1) year from the date of issuance. 

Each applicant must have resided in Dutchess County for at least six (6) months and in New York State for at least one (1) year immediately prior to the date of application.

*Students applying for a Certificate of Residence for Dutchess Community College must contact the college directly, as they issue their own certificates.

To obtain a COR:

• Review the information sheet
• Complete the application
• Submit application and proof of domicile to:
  • Email: accountingfinance@dutchessny.gov
  • Fax:    (845) 486 – 2198
  • Mail:    County of Dutchess
    22 Market Street, Finance Dept.
    Poughkeepsie, NY 12601

For questions, please call (845) 486 – 2032.

Hotel Occupancy Tax Contact Form

Each hotel, motel, bed & breakfast, boarding house, conference center, short term rentals and tourist home, which is used for the lodging of guests must be registered with the Commissioner of Finance.  Use this Contact Us form to submit changes to the Department of Finance.

Red Hook Transfer Tax Return (.pdf)

Effective August 1, 2007, every person recording a conveyance of real property located in the Town of Red Hook, must at the same time file a Red Hook Transfer Tax Return Form (.pdf) with the County Clerk, and pay the required amount of tax, if any.

Required:

• Complete the Red Hook Transfer Tax Return, consulting the Town of Red Hook Local Law No. 1 of 2007, located on the Town of Red Hook  website.
• For further guidance, visit the webpage of the Office of the Town Clerk for the Town of Red Hook; and access CPA Local Law  No. 1 of 2007 in pdf format.
• Enter $460,000 (on or After April 17th, 2025), as the "median residential sales price for Dutchess County", on Schedule B, Part I, line 2.
• Attach required document(s) if “box (m)” on Schedule B, Part II is checked.
• Include check for filing fee in the amount of $5, plus the amount of Red Hook Transfer Tax, if any, made payable to “Dutchess County Clerk”.
• Mail or bring completed Return, signed by both Grantor and Grantee, together with check to: 
  Dutchess County Clerk’s Office
  22 Market Street
  Poughkeepsie, NY 12601

Request for Taxpayer Identification and Certification (IRS Form W-9) (.pdf)

The Request for Taxpayer Identification and Certification (IRS Form W-9) (.pdf) is required by the IRS to request the taxpayer identification number of a U.S. person for any payments received as a non-employee.  Some examples of types of payments are for services provided to the County such as:  legal, medical, repair, maintenance or rental.

Third Party Notification

If you are either 65 years of age or older or disabled and you own and occupy a 1, 2, or 3 family residence, you may designate a consenting adult third party to receive duplicate copies of your tax bills and notices of unpaid taxes until further notice. Applications may be obtained in person from your tax collecting officer or by downloading the REQUEST FOR MAILING OF DUPLICATE TAX BILLS OR STATEMENTS OF UNPAID TAXES TO A THIRD PARTY (Form RP-923), here (.pdf)

Applications for third party notifications must be filed with the tax collecting officer no later than July 15